Registration and Cancellation Policies for Outings

1.    All participants must register and pay online on the GLS website.

2.    No registrations will be accepted until an outing has been announced to the full membership via email announcement.

3.    Space on any outing will be assigned only upon completion of registration and payment.

4.    Confirmed reservations are non-transferable.

5.    As with any GLS outing, acceptance of any individual on a trip will be at the discretion of the particular Outings Leader for that trip.

6.    Registration fees will be refunded to any Outings Leader who plans and leads a group hike during camping trips. Serving as a co-leader for such activities does not qualify for a refund.

7.    Once the allowable number of participants has been confirmed, a wait list will be compiled. If a cancellation occurs, individuals will be contacted in the order in which their names appear on the waitlist. Failure to respond within 24 hours will forfeit one’s place on the waitlist. Registration for most trips will close two days in advance of trips.

8.    All cancellations must be sent via email to the trip registrar. Cancellations received at least 14 days in advance will be refunded the registration fee, less $10, if and only if the space can be filled. Otherwise, the full fee will be forfeited. Cancellations received less than 14 days in advance of a trip will forfeit the full registration fee. If a personal or family illness or other extenuating circumstances cause a last minute cancellation, that person may appeal in writing to GovCom for a waiver and partial refund. In all cases, no refunds will be issued until after the scheduled camping trip or outing.

9.    To facilitate trip leadership and safety, registration and payment is required in order to participate in any aspect of a camping trip or other outing sponsored by the GLS Governing Committee.

10. Should the Governing Committee cancel a camping trip or outing for any reason, all registrants will receive a full refund.  

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